WHAT IS CONCLAVE?

CONCLAVE- “A MEETING OR COMING TOGETHER OF PEOPLE WITH COMMON GOALS”

Youth Ministry Conclave brings together youth ministry leaders from across the country every year at the Chattanooga Convention Center. This collaborative event is planned and organized by ten Baptist state conventions: Alabama, Georgia, Indiana, Kentucky, Louisiana, Missouri, Mississippi, North Carolina, South Carolina, and Tennessee. Their shared goal is to create a dynamic experience specifically for youth pastors, leaders, and volunteers.

Conclave offers a comprehensive program, including:

  • Inspiring worship services: To uplift and encourage attendees.
  • Practical training sessions: Led by renowned youth ministry leaders and experts.
  • A vast exhibit hall: Showcasing the latest resources and ministry partnerships.
  • Numerous networking opportunities: To connect with other leaders and build valuable relationships.

These elements, and more, combine to equip and revitalize youth ministry teams.

Why Should My Ministry/Organization Exhibit At Conclave?

IN 2026, CONCLAVE WILL BE HELD THURSDAY, JANUARY 29 – SATURDAY, JANUARY 31 AT THE INVITING CHATTANOOGA CONVENTION CENTER IN BEAUTIFUL CHATTANOOGA, TENNESSEE.

Conclave has become a highly anticipated annual event for many exhibitors. With an average attendance of 800 youth ministry professionals, this conference provides an excellent platform to:

  • Network effectively: Connect with potential clients and build lasting relationships.
  • Increase brand visibility: Promote your business, company, or ministry to a targeted audience.

Our exhibit hall is strategically located for maximum impact:

  • Easy access: Convenient load-in and unloading.
  • High visibility: Situated directly outside the main stage and adjacent to breakout sessions.

Following the successful reorganization of our exhibit hall in 2022 and a complete sell-out in 2024 and 2025, we encourage you to book your space early to secure your presence at this highly effective event.

EXHIBIT HALL BOOTH OPTIONS

  • 1- 6’ draped table
  • 2- side chairs
  • 1- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized Booth Sign listing your Organization’s Name
  • Listing in the Conclave Program with your organization’s name and contact email
  • Up to 2 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: one additional name badge can be ordered as an add-on for $50 each)
  • 2- 6’ draped table
  • 4- side chairs
  • 2- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized Booth Sign listing your Organization’s Name
  • Listing in the Conclave Program with your organization’s name and contact email
  • Up to 4 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: two additional name badges can be ordered as an add-on for $50 each)
  • 3- 6’ draped table
  • 6- side chairs
  • 3- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized Booth Sign listing your Organization’s Name
  • Listing in the Conclave Program with your organization’s name and contact email
  • Up to 6 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: two additional name badges can be ordered as an add-on for $50 each)

Prime location – located at one of the ends of the rows of booths – only 6 End Cap booths are available in Exhibit Hall. Call Jessica Palmer (334.613.2262) before registering to make sure the end cap is still available.

  • 2- 6’ draped table
  • 4- side chairs
  • 2- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized Booth Sign listing your Organization’s Name
  • Listing in the Conclave Program with your organization’s name and contact email
  • Up to 4 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: two additional name badges can be ordered as an add-on for $50 each)

Premium location – located right inside the front exhibit hall entrance doors to the right or to the left. Only 2 Exit Door Premium booths are available. Call Jessica Palmer (334-613-2262) before registering to make sure an Exit Door Premium booth is still available.

  • 3- 6’ draped table
  • 6- side chairs
  • 3- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized Booth Sign listing your Organization’s Name
  • Listing in the Conclave Program with your organization’s name and contact email
  • Up to 6 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: two additional name badges can be ordered as an add-on for $50 each)

Premium location – located right inside the front exhibit hall entrance doors to the right or to the left. Only 2 Main Session Door Premium booths are available. Call Jessica Palmer (334-613-2262) before registering to make sure a Main Session Door Premium booth is still available.

  • 3- 6’ draped table
  • 6- side chairs
  • 3- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized Booth Sign listing your Organization’s Name
  • Listing in the Conclave Program with your organization’s name and contact email
  • Up to 6 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: two additional name badges can be ordered as an add-on for $50 each)

Premium location – located right inside the front exhibit hall entrance doors to the right or to the left. Only 2 Front Door Premium booths are available. Call Jessica Palmer (334-613-2262) before registering to make sure a Front Door Premium booth is still available.

  • 3- 6’ draped table
  • 6- side chairs
  • 3- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized Booth Sign listing your Organization’s Name
  • Listing in the Conclave Program with your organization’s name and contact email
  • Up to 6 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: two additional name badges can be ordered as an add-on for $50 each)

Be one of Conclave’s major sponsors as a premier sponsor. To be a premier sponsor, you can only register by contacting Jessica Palmer (334-613-2262). Only 6 premium sponsorships are available. End Cap Booth (20’x10′) located right at the front doors of the Exhibit Hall- Prime location. Additional booths can be added to your End Cap at a special rate.

  • Stage time during one of the main sessions with an opportunity to show a brief video
  • Chair drop prior to one of the main sessions where your ministry will be featured
  • Full-page color ad in the Conclave program
  • A list of all the Conclave attendees as provided off Exhibit Hall giveaway cards
  • Customized Listing in the Conclave Program with your organization’s logo and contact email
  • Up to 8 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (two additional name badges can be ordered as an add-on for $50 each)
  • Electrical service is provided by Conclave for Premier Sponsor

Prime location – located in the center isle near the exhibit hall giveaway stage – only 6 Center Aisle booths are available. Call Jessica Palmer (334.613.2262) before registering to make sure the center aisle is still available.

  • 2- 6’ draped table
  • 4- side chairs
  • 2- wastebasket
  • 8’ high background drapery and 3’ high side divider drapery of all flame-retardant materials
  • Customized booth sign listing your organization’s name.
  • Listing in Conclave Program with ministry/organization’s name and contact email
  • Up to 4 exhibitor name badges which give access to the exhibit hall, all breakout and main sessions (note: two additional name badges can be ordered as an add-on for $50 each)

Booth Pricing

Available until Sunday, Oct. 12, 2025 at 11:59 p.m.

  • Single Booth – $500
  • Double Booth – $900
  • Triple Booth – $1,300
  • Center Aisle Booth – $1,500 (only 6 available)
  • End Cap Booth – $1,800 (only 6 available)
  • Exit Door Premium – $2500 (only 2 available)
  • Main Session Door Premium – $3500 (only 2 available)
  • Front Door Premium – $3,500 (only 2 available)
  • Premier Sponsor – Call for pricing (only 6 available)

Monday, Oct. 13 – Sunday, November 9, 2025 at 11:59 p.m.

  • Single Booth – $575
  • Double Booth – $975
  • Triple Booth – $1,375
  • Center Aisle Booth – $1,575 (only 6 available)
  • End Cap Booth – $1,875 (only 6 available)
  • Exit Door Premium – $2500 (only 2 available)
  • Main Session Door Premium – $3500 (only 2 available)
  • Front Door Premium – $3,500 (only 2 available)
  • Premier Sponsor – Call for pricing (only 6 available)
  • Single Booth – $625
  • Double Booth – $1025
  • Triple Booth – $1,425
  • Center Aisle Booth – $1,625 (only 6 available)
  • End Cap Booth – $1,950 (only 6 available)
  • Exit Door Premium – $2500 (only 2 available)
  • Main Session Door Premium – $3500 (only 2 available)
  • Front Door Premium – $3,500 (only 2 available)
  • Premier Sponsor – Call for pricing (only 6 available)

PLEASE NOTE THE FOLLOWING IMPORTANT INFORMATION:

  • Any booth registrations after January 1, 2026 will incur an additional $50 late fee.
  • If you are interested in registering for an end cap, center aisle or premium, please call Jessica Palmer (334-613-2262) to make sure space is still available before registering.
  • If you are interested in registering as a premier sponsor, please call Jessica Palmer (334-613-2262) to make sure space is still available before registering.
  • Electrical is handled through the Chattanooga Convention Center. To order electrical needs for your booth, go to BEST RATE: Super Early Bird. Click on “Exhibitor Resources” at the top of the web page. From there, scroll down to “Electrical & Services” and click “Order Now”. Then select “Conclave 2026” from the event options at the bottom of the page. You will select and pay for electrical and internet from this page. It will ask for a booth number, but you do not need this number for ordering. There is an additional charge for electrical requests up to two weeks before Conclave 2026

Exhibitor Cancellation Policy

  • Any Exhibitor who cancels before November 1, 2025 will receive half of their paid amount.
  • Cancellations between November 1, 2025 – January 1, 2026, will receive a $100 refund.
  • Any cancellations after January 1, 2026 will forfeit the full paid amount..

AD SPACE

Secure an Ad in the Conclave Program

Contact Cameron Wilkins for questions at cwilkins@gabaptist.org.

Ad Upload

Ad Price Options

Ads are due to Cameron by Wednesday, November 18.

  • Full Page – 8.5 x 11″
  • Half Page – 8.5 x 5.5″
  • Quarter Page –  4.25 x 5.5″ 

Please give a 0.25” bleed on all sizes. All sizes are listed “width x height.”

Through Sunday, October 12, 2025 at 11:59 p.m.

  • Full Page Color $1,050
  • Half Page Color $550
  • Quarter Page Color $300

Monday, October 13 – Sunday, November 16, 2025 at 11:59 p.m.

  • Full Page Color $1,100
  • Half Page Color $600
  • Quarter Page Color $350

EXHIBIT HALL GIVEAWAY SPONSORSHIP

Exhibitors may pay an additional fee to help purchase special items to be given away in the Exhibit Hall during specified giveaway times. You may sponsor giveaways at three different levels.

  • Bronze Level – $250: Bronze level sponsors will be recognized in the Exhibit Hall and receive a spreadsheet with all the contact information of each attendee who registers for giveaways.
  • Silver Level – $500: Silver level sponsors will receive all bronze level perks, plus your digital logo displayed in the exhibit hall throughout the event.
  • Gold Level – $1000: Gold level sponsors will receive all bronze and silver level perks plus a 5-minute interview from the giveaway stage and social media recognition.

As a giveaway sponsor, within 10 business days of the end of Conclave, you will receive an Excel spreadsheet with all the contact information of each attendee who registers for giveaways. Also, you are welcome to do your own giveaways in your exhibit booth. On Saturday morning, we will be glad to announce who received your booth giveaways and direct them to your booth for pick-up.

An Exhibitor Hospitality Booth with snacks and water will be available for all exhibitors during Exhibit Hall hours.

Every person working in your booth MUST have an Exhibitor name badge.Before Conclave you will receive an email requesting the names of the people working in your booth. A maximum of 2 additional name badges may be purchased, not including the exhibitor’s name badges provided as part of your booth option. There is a $50 fee for each extra name badge above the number provided as part of your booth option. You can order extra name badges as an add-on, or you can purchase them with a credit card when you arrive at the Exhibitor Check-in table.

EXHIBIT HALL GIVEAWAY SCHEDULE

  • 9:00 a.m. – 5:00 p.m. > Exhibitor check-in/load-in: The loading dock is behind the Convention Center. The exhibitor check-in will be right inside the back doors of the exhibit hall.
  • 5:30 – 7:30 p.m. > Exhibit Hall Grand Opening: big deal!
  • 5:45 p.m. > Exhibit Hall Giveaway
  • 7:30 p.m. > Exhibit Hall Closes
  • 7:30- 9:00 p.m. > Main Session 1
  • 9:00 – 10:15 p.m. > Exhibit Hall Party
  • 9:00 a.m. – 10:00 a.m. > Exhibit Hall Opens
  • 9:15 a.m. > Exhibit Hall Giveaway
  • 10:00 a.m. > Exhibit Hall Closes
  • 10:00 a.m. – 11:30 a.m. > Main Session 2
  • 1:00 p.m. – 5:15 p.m. > Exhibit Hall Open
  • 5:00 p.m. > Exhibit Hall Giveaway
  • 5:15 p.m. > Exhibit Hall closes
  • 8:00 p.m. – 9:00 p.m. > Main Session 3
  • 9:00 p.m. – 10:15p.m. > State Fellowships
  • 9:00 a.m. – 10:15 a.m. > Exhibit Hall Open
  • 9:45 a.m. > Exhibit Hall Giveaway
  • 10:15 a.m. > Exhibit Hall Closes: Teardown/Loadout begins
  • 10:15 a.m. – 11:45a.m. > Main Session 4
  • 11:45a.m. > Conference dismisses

HOW DO I REGISTER AS AN EXHIBITOR?

Once you register online, you may also pay online using a credit card, or you may pay by check.

Make checks payable to:
Alabama Baptist State Board of Missions

Mail checks to:
Youth Ministry Conclave
ATTN: Jessica Palmer
Alabama Baptist State Board of Missions
PO Box 681970
Prattville, AL 36068-1970

REGISTER AS AN EXHIBITOR

After you register you will receive a confirmation of your registration. If you selected “pay by check” please mail your payment within 10 days of completing your registration. 

GOT QUESTIONS OR NEED MORE INFORMATION?

Contact our Conclave Exhibit Hall Registrar

Jessica Palmer
Alabama Baptist State Board of Mission
jpalmer@alsbom.org
or call 334.613.2262