What is Conclave?

CONCLAVE- A meeting or coming together of people with common goals.
Conclave is a youth ministry conference, training, and worship event for youth ministers, youth leaders, and their spouses for the purpose of training, fellowship and worship! Conclave attendees experience over 60 hours of quality training, fellowship, worship & breakouts led by some of the best youth ministry leaders and practitioners around! Conclave is a joint event planned and organized by the Baptist State Conventions of Alabama, Georgia, Louisiana, North Carolina, South Carolina, Florida, Mississippi and Tennessee. Annually over 1,000 people converge on the Chattanooga Convention Center for Conclave. The 2019 Conclave will be held in at the Chattanooga Convention Center located in downtown Chattanooga, Tennessee on January 24-26, 2019.

Why should I exhibit at Conclave?

Exhibitors have told us that they love coming to Conclave year after year because they are able to have deeper conversations and make more lasting connections with attendees than at any other event they attend! With an average of 1,000 attendees from across the Southeast, this youth ministry conference is a great way to network and advertise your business, company or ministry. Our Exhibit Hall is easily accessible for load in and is conveniently located just down the hallway from all the main stage sessions and breakout sessions.

Registration is open. For more information on exhibiting at Conclave and link to register contact Jessica Albritton at jalbritton@tnbaptist.org or call (615) 371-7933.

Booth Spaces

All Booths – Includes 2 exhibitor name badges per booth space, 2 chairs, pipe and drape, one 8ft skirted table, and one wastebasket. Single Booths are 8 by 10 ft in dimension. In addition, your organization’s contact information will be included in the Conclave Program that each attendee receives.

End Cap Booths – Double size booth with only 8 end cap spaces available. Don’t delay if you want these premium spots.

Premier Sponsor

Includes stage time and video shown during large session, prime spot in the exhibit hall, full page color ad, logo on the back cover of the program, a list of all the attendees contact information as provided in the exhibit hall, 2 booths (additional booth options), chair drop in the main worship center and other benefits. Contact Ricky Smith at rsmith@gabaptist.org or call Ricky at 770-936-5234 for a 2019 Premier Sponsor Registration form. There are a limited number of premier sponsorships available.

Booth Rate Options

BEST RATE: Super Early Bird
Available until Friday, Oct. 12, 2018

  • Single – 8’x10’ $500
  • Double – 2 booths side by side $900
  • Triple – 3 booth linear in a row $1,300
  • End Cap Double – 2 booths side by side- 8 available* $1,600
  • Front Door Premium – (right inside front doors) 3 booth linear – 2 available* $2,500
  • Premier Sponsor- contact Ricky Smith (see above contact information)

Early Bird Rate:
Saturday, Oct. 13 – Friday, Nov. 16, 2018

  • Single – 8’x10’ $575
  • Double – 2 booths side by side $975
  • Triple – 3 booth linear in a row $1,375
  • End Cap Double – 2 booths side by side- 8 available* $1,675
  • Front Door Premium – (right inside front doors) 3 booth linear – 2 available* $2,500
  • Premier Sponsor – contact Ricky Smith (see above contact information)

Regular Rate
Saturday, Nov. 17 – Friday, Jan. 4, 2019

  • Single – 8’x10’ $625
  • Double – 2 booths side by side $1,025
  • Triple – 3 booth linear in a row $1,425
  • End Cap Double – 2 booths side by side- 8 available* $1,725
  • Front Door Premium – (right inside front doors) 3 booth linear-2 available* $3,000
  • Premier Sponsor – contact Ricky Smith (see above contact information)

Any booth registrations after January 4, 2019 will incur an additional $50 late fee.

Ad Space

All ads are printed in full color and will be printed in the Conclave program that will be handed out to all Conclave attendees. If you reserve ad space, you will be contacted with details about ad specs and due dates.

Ad Options

Super Early Bird Rate:
Available until Oct. 13, 2018

  • Full Page Ad $1,050
  • Half Page Ad $550
  • Quarter Page Ad $300

Early Bird:
Oct. 13, 2018 – Jan. 4, 2019

  • Full Page Ad $1,050
  • Half Page Ad $550
  • Quarter Page Ad $300

Regular Rate:
Nov. 16, 2018 – Jan. 4, 2019

  • Full Page Ad $1,100
  • Half Page Ad $600
  • Quarter Page Ad $350

EXHIBIT HALL GIVE-AWAY – $200

Exhibitors may pay an additional $200 to help purchase special giveaways to be given away in the Exhibit Hall each time the Exhibit Hall is open. All attendees will have an opportunity to complete and information card and place it in the large tumbler located in the back of the Exhibit Hall. As a contributing exhibitor, you will receive within 10 business days an excel spreadsheet of all the contact information of each attendee who registers. Of course, you can do your own giveaways in your exhibit booth. On Saturday morning, we will be glad to announce your giveaway which should be picked up at your booth.

EXHIBIT HALL GREEN ROOM

Inside the Exhibit Hall, there will be a special place set aside for exhibitors to grab a snack and prop your feet up.

EXHIBIT HALL NAME TAGS

Every person who will be working in your booth MUST have an Exhibitor name badge. Please supply these names on your registration form. Each exhibitor is limited to 3 additional name tags, not including the 2 main exhibitor name tags. Any additional names can be added when you arrive to set-up. Every person must have a name badge. Extra Name Tags – $50

EXHIBIT HALL SCHEDULE

THURSDAY, JANUARY 24
9:00 a.m. – 5:00 p.m. > Exhibitor check-in/load in- loading dock behind Convention Center. Exhibit Hall check-in will be right inside the back doors.
5:30 – 7:30 p.m. > Exhibit Hall Grand Opening- big deal!

FRIDAY, JANUARY 25
9:00 a.m. – 10:30 a.m. > Exhibit Hall Open
2:00 p.m. – 5:15 p.m. > Exhibit Hall Open

SATURDAY, JANUARY 26
9:00 a.m. – 10:30 a.m. > Exhibit Hall Open
10:30 a.m. – noon > Exhibitor Load Out

Register

If you would like more information on exhibiting or would like to register as an exhibitor at Conclave contact Jessica Albritton at the Tennessee Baptist Mission Board. jalbritton@tnbaptist.org or call at 1-800-558-2090 x7933.

NOTE: We must receive your signed “Conclave VENDOR Rules and Regulations” form before Conclave. Jessica will send you a copy once you have registered.

Exhibitor Cancellation Policy: Any Exhibitor cancellations before January 5, 2019 will be refunded up to half of their registration fees. There will be no refunds after January 5, 2019.

Questions?

Contact Jessica Albritton, Tennessee Baptist Mission Board
jalbritton@tnbaptist.org or call at 1-800-558-2090 x7933.